Project Implementation: How to Implement a Project Plan

Project implementation is the implementation phase of a project plan that focuses on taking action. It is the third stage of the four project management stages, including project kickoff, planning, implementation, and completion.

During the implementation phase, the project manager must make real-time adjustments to schedules, procurement, and the budget to keep the team on track. When obstacles arise, managers have to communicate changes to the plan across teams and sometimes change management styles to address unforeseen challenges.

Although the implementation process requires some work and attention to detail, there are essential advantages to project implementation:

1. 1. Accomplishing project objectives energizes team members. When you’re part of a successful project, actively achieving milestones and meeting goals boosts the overall mood and motivation of your project team.
2. 2. Achievement of project goals. Successful implementation of your project means you’re achieving your project goals. When you’re willing to put your plan into motion, goals transform from an idea in your head to a positive real-world achievement.
3. 3. Following an implementation plan improves workflow. Following the four project life cycle phases, including implementation, creates a clear roadmap for project activities. Strategic planning increases efficiency, reduces confusion, and improves your team’s effectiveness.
4. 4. Project success benefits your organization. The more project successes you achieve, the better your reputation, which leads to more clients and stakeholders wanting to work with and invest in your organization.

Taking action on your project will most likely be a positive experience, but there are some challenges to consider before you begin:

1. 1. Expense: The project implementation phase is the most protracted and expensive of all the planning process phases. Pay attention to constraints such as project scope, time frames, and due dates of project deliverables and take corrective action when needed to avoid going over budget.
2. 2. Risk of failure: Whenever you take part in an action plan, there’s always a risk of failure, which means losing valuable time and investment. You can assess risk using project management software, which will help you monitor your project.
3. 3. Scope creep: Your project scope can subtly extend beyond your original plan if constant change requests exist. Scope creep negatively affects the metrics of your budget and time management. Check out Bob Iger’s time management tips.

You have a project pitch and created a detailed project plan, including a timeline and budget. Now it’s time to put your plan into action. Follow these four steps to implement your project:

1. 1. Review your plan. Before heading into the official execution part of the project, review the plan with your team. Everyone involved must understand their roles and duties within the plan, including the expectations of clients and key stakeholders.
2. 2. Execute the plan. At this point, work on your project begins. Be sure to communicate with your team throughout the process, providing proper oversight and guidance should any issues arise.
3. 3. Monitor progress. As you move through the action steps of your project, monitor progress by keeping track of achieved milestones and adherence to the timeline and due dates.
4. 4. Adjust the plan as needed. There will most likely be unforeseen changes as you progress. Specific tasks may take longer than expected, or the client may make changes to deliverables. Provide your team members with support if they need additional resources.

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